IF and IFS functions in Excel: Usage and specific examples

Video IF and IFS functions in Excel: Usage and specific examples

The IF and IFS functions in Microsoft Excel are two of the logical functions used quite commonly for Microsoft Office users . In simplest terms, the IF / IFS function will return results based on one or several input comparison data.

Note :For examples and syntaxes of the IF and IFS functions below, we use a semicolon ( ; ) to separate, if in case the function reports an error or no output, please replace the semicolon ( ; ) with a comma ( , ).

IF function in Excel

With the IF function in Excel, you can perform a lot of different calculations including conditional formatting. For example, you can use it as an IF to classify students based on GPA, use the IF function to calculate numbers ...

An IF statement will return two results including the first one if the condition is TRUE, and the second one will be executed for the remaining conditions (FALSE).

IF function syntax

= IF ( Condition ; Do something if condition is true ; Do something with the other case )

If the above formula makes you confusing, please refer to the usage and the IF function examples in the content below. 

Some examples in using the IF function

  • The IF function compares text (example): in the example below, cell D2 says: IF (C2 = Yes , then return 1 , otherwise return 2)

IF and IFS functions in Excel: Usage and specific examples

  • The IF function compares numbers: for example, in cell D2 says: IF (C2 = 1 , then returns Yes , otherwise returns No )

IF and IFS functions in Excel: Usage and specific examples

  • The IF function is larger than:

IF and IFS functions in Excel: Usage and specific examples
The formula in cell D2 will be: = IF (C2> B2; "Over Budget"; "In Budget")

  • The IF function returns the result of a mathematical calculation:

IF and IFS functions in Excel: Usage and specific examples
The formula in cell D2 will be: = IF (C2> B2; C2-B2; 0)

Use the IF function to check if a cell is blank

Sometimes you need to check if a cell is empty or not, usually because you don't want a formula to display the result without input. In this case, we will use the IF function together with the ISBLANK function :

IF and IFS functions in Excel: Usage and specific examples
The formula in cell D2 will be: = IF (ISBLANK (D2); "Blank"; "Not Blank")

In the next example, we will use "" instead of the ISBLANK function. The "" sign essentially means "nothing".

IF and IFS functions in Excel: Usage and specific examples
The formula in cell E2 is = IF (D3 = ""; "Blank"; "Not Blank")

In addition, the following is an example of a common method using "" to prevent a formula from performing calculations if an independent cell is empty:

= IF (D3 = ""; ""; Formula)

Explanation : IF (D3 has nothing, it returns no results, otherwise calculates your formula).

IF function nested to combine multiple conditions

While the simple IF function only has two results ( True or False ), the nested IF function can have 3 to 64 results.

= IF (D2 = 1; "YES"; IF (D2 = 2; "No"; "Maybe")

IF and IFS functions in Excel: Usage and specific examples

Explain the formula in cell E2: IF (D2 = 1 then return "Yes", otherwise IF (D2 = 2 then return "No", otherwise return "Perhaps") . Note that there are two closing parentheses at the end of the formula to complete both IF functions. If you try to enter a formula without both parentheses, Excel automatically adds the last closing parenthesis for you.

IFS function in Excel

If the IF function alone is enough to use the basic conditions, IFS will make you feel better because IFS will combine multiple IF functions in a single IFS. In other words, instead of using multiple nested IFs, you only need to use IFS.

IFS function syntax

= IFS ( Condition 1 ; Value if DK1 is correct ; Condition 2 ; Value if DK2 is correct ; Condition 3 ; Value if DK3 is true ; .............)

The IFS function can test up to 127 different conditions, but you should not nest too many conditions because it will be difficult to check if errors or data conflicts occur.

Example using IFS function

IF and IFS functions in Excel: Usage and specific examples

The formula for the cells in column B is: = IFS (A2> 89; "A"; A2> 79; "B"; A2> 69; "C"; A2> 59; "D"; TRUE; "F" )

Does that mean:

  • If cells A2> 89, enter A
  • If cell A2> 79, enter B
  • If cell A2> 69, enter C
  • If cells A2> 59, enter D
  • and in other cases, fill in F
Sign up and earn $1000 a day ⋙

Leave a Comment

Microsoft allows users to use Office applications on Windows for free, but with some limitations.

Microsoft allows users to use Office applications on Windows for free, but with some limitations.

Microsoft recently raised the price of its Microsoft 365 subscription, justifying the change by adding more AI experiences to the service.

TRUNC Function: How to remove decimals and shorten numeric values

TRUNC Function: How to remove decimals and shorten numeric values

There are different ways in Excel to remove decimals and shorten numeric values. In this article, Quantrimang.com will explain how to use the TRUNC function and point out what makes it different from other techniques.

SUBTOTAL Function: Calculates the total value of a filtered list in Excel

SUBTOTAL Function: Calculates the total value of a filtered list in Excel

The sum function when filtering data is very important for Microsoft Excel users. This article will summarize for you how to filter and calculate sum in Excel using Subtotal.

How to Export Airtable to Excel and Google Sheets

How to Export Airtable to Excel and Google Sheets

Airtable lets you create and share relational databases easily. Export your Airtable data to Google Sheets or Excel to enjoy the benefits of advanced charts and data visualization.

Effective ways to use ChatGPT in Excel

Effective ways to use ChatGPT in Excel

Curious about how ChatGPT can enhance your Excel experience? Here are some tips for using ChatGPT in Excel.

How to use the WORKDAY function in Microsoft Excel

How to use the WORKDAY function in Microsoft Excel

In Microsoft Excel, the WORKDAY function is a date and time function and its purpose is to return the date before and after the specified number of working days. Working days do not include weekends or any days defined as holidays.

Why are so many people stopping using Google Sheets and going back to Excel?

Why are so many people stopping using Google Sheets and going back to Excel?

For a while, Google Sheets lured people away from Excel. But many people came back after realizing that Google Sheets is far from beating Excel.

How to use the TREND function in Excel

How to use the TREND function in Excel

You can calculate and visualize trends in Excel using the TREND function. Here's how to use the TREND function in Microsoft Excel.

How to enable and disable macros on Excel

How to enable and disable macros on Excel

The following article will guide readers how to enable and disable macros in Excel 2007, 2010, 2013 and 2016.

How to fix the error of printing blank pages in Microsoft Excel

How to fix the error of printing blank pages in Microsoft Excel

How to fix the error of printing blank pages in Microsoft Excel. Why do some Excel documents not display data or contain blank pages when printed? Below are the reasons

How to pin Word, Excel and PowerPoint files to the corresponding app icon on the Windows 11 taskbar

How to pin Word, Excel and PowerPoint files to the corresponding app icon on the Windows 11 taskbar

How to pin Word, Excel and PowerPoint files to the corresponding app icon on the Windows 11 taskbar, How to pin Office files to the taskbar icon on Windows 11? Invite

How to fix the error of not being able to save Excel files on Windows

How to fix the error of not being able to save Excel files on Windows

How to fix the error of not being able to save an Excel file on Windows. If you can't save the Excel file, don't worry too much. Below are ways to fix the error of not being able to save the above Excel file

How to insert a picture into a cell using VBA in Excel

How to insert a picture into a cell using VBA in Excel

How to insert a picture into a cell using VBA in Excel, You can easily insert pictures into Excel spreadsheets and edit them with macro code. Here's how to insert images

How to enable auto-capitalization of the first letter of a sentence in Excel

How to enable auto-capitalization of the first letter of a sentence in Excel

How to enable auto-capitalization of the first letter of a sentence in Excel, Turning on the automatic-capitalization of the first letter of a sentence in Excel will save you a lot

How to calculate seniority work on Excel spreadsheets

How to calculate seniority work on Excel spreadsheets

Through this tutorial, WebTech360 will guide you how to calculate the seniority of a list of employees in the company via Microsoft Excel spreadsheet or WPS Spreadsheets.

3 main benefits of using a subwoofer over a soundbar

3 main benefits of using a subwoofer over a soundbar

Subwoofers may look dull, square, and obtrusive in your living space, but the benefits far outweigh the drawbacks.

Pentakill DTCL season 10: Build a strong Pentakill TFT squad

Pentakill DTCL season 10: Build a strong Pentakill TFT squad

This DTCL season 10 Pentakill champion has both attack and defense, so they don't need to combine with other DTCL clans but can still build a strong DTCL squad.

Mam Mam DTCL: How to play Dragon Training DTCL season 7.5

Mam Mam DTCL: How to play Dragon Training DTCL season 7.5

Not only was Mam Mam DTCL not removed this season, but it was also changed in a more complex way in the mid-season update. In season 7, this frog was simply summoned if you had at least 2 Dragon Trainer generals on the board.

How to Quickly Switch Browser Tabs and Windows Using the Keyboard on Windows

How to Quickly Switch Browser Tabs and Windows Using the Keyboard on Windows

Luckily, there are more efficient ways to switch Windows tabs. In this article, Quantrimang.com will cover ways to switch Windows tabs easily.

If you have the number 9 in Numerology, you may possess the following traits

If you have the number 9 in Numerology, you may possess the following traits

Do you have the number 9 in your personal Numerology? You may have some or all of these Numerology Number 9 traits.

Fast flowering plants, make your garden beautiful and brilliant

Fast flowering plants, make your garden beautiful and brilliant

Are you a flower lover and want to grow flowers to decorate your garden? This article will suggest you beautiful flowers that are easy to grow all year round.

Apple offers $1 million reward to anyone who finds security holes in Private Cloud Compute

Apple offers $1 million reward to anyone who finds security holes in Private Cloud Compute

With these moves, Apple is really looking to build trust and transparency around PCC, as well as reinforce its commitment to protecting user privacy and security in the cloud.

How to put a website on the iPhone screen

How to put a website on the iPhone screen

You can put the website on the iPhone screen to use it as an application on the phone. This way we can easily quickly access our favorite websites.

How to control camera access on Chrome

How to control camera access on Chrome

Allowing websites to access your camera on Chrome can affect the privacy of your webcam, so you should review camera access permissions on Chrome.

7 tips to free up space in Google Drive

7 tips to free up space in Google Drive

Google gives users 15GB of storage, but that space isn’t just for documents. Depending on how much data you store online, that 15GB can quickly evaporate. Here are some ways to free up space on your Google Drive.

The best and most sincere words of thanks to mother

The best and most sincere words of thanks to mother

Are short thank you messages for mom what you are looking for? This article will compile the best messages to say to mom on the Internet for your reference.

Interesting facts about Sri Lanka

Interesting facts about Sri Lanka

Located just southeast of India, Sri Lanka is a hidden gem of the Indian Ocean. In addition to ancient ruins and beautiful beaches, the island nation of Sri Lanka has many other stories to discover.

Why is there no sound in the downloaded MP4 file?

Why is there no sound in the downloaded MP4 file?

Sometimes you download a video online but find that the downloaded MP4 video has no sound when played. This can be frustrating but it does not mean that the problem is unfixable.

Fix the error of speaker icon with red X, computer has no sound

Fix the error of speaker icon with red X, computer has no sound

If you see a red X icon on the volume icon in the system tray, it means you can't use your audio device. Check out these 4 fixes!

Things you may not know about reindeer

Things you may not know about reindeer

Reindeer are Santa's main mode of transportation, but it wasn't until 1823 that he had a reindeer sleigh team. Here are some weird and wonderful facts about these Arctic animals.