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One of the most common uses for Google Sheets is to create calendars and to handle information about dates, such as timesheets or vacation schedules. Many users who create a spreadsheet dealing with dates find themselves needing to calculate how many days there are between two dates; that is, they need to find how many days there are between (as an example) July 1, 2018, and January 31, 2019.
You could just look on a calendar and count the days up by hand, and that would work fine if the dates were very close together, but for large numbers of dates or dates that are far apart, a little help from the computer would sure be nice. Fortunately, Google Sheets has a number of ways to find the number of days between two dates.
Let’s take a look at the functions you can use to calculate days between dates in Google Sheets.
How to Calculate Days Between Dates in Google Sheets
Before getting started, it’s important to note that these methods only work when using the American date format. If you’re not in the United States, you can go into Google Sheets and change your Locale and Time Zone if you want to use these methods.
That being said, let’s take a look at how to find the number of days between two dates in Google Sheets.
How to Calculate Days Between Dates in Google Sheets using the MINUS Function
Unlike Excel, Google Sheets has a subtraction function that is very handy for calculating simple date differences. MINUS is Google Sheets’ subtraction function, and, because of the way dates are stored internally (as integers describing the number of days since a certain date in the past), it works just fine for deducting one date from another. That is, as long as the dates are both in the same format. The syntax for MINUS is: =MINUS(value 1, value 2).
This means there are 40 days between 4/5/2017 and 5/15/2017.
You can also find the difference between the dates just by entering the cell references and not bothering with the MINUS function.
You can convert the cell format to show an integer value by selecting Format > Number and Number.
You might also input the cell references with the earlier date first. If you entered =B3-C3 in the function bar, the cell would contain the value -40. This highlights that 4/4/2017 is 40 days behind 5/15/2017.
How to Calculate Days Between Dates in Google Sheets using the DATEDIF Function
DATEDIF is a function that helps you find the total days, months, or years between two dates. You can find the total days between two dates entered on the spreadsheet or include the dates within DATEDIF instead.
The syntax for DATEDIF is:
DATEDIF(start_date, end_date, unit). The unit for the function can be D (days), M (months), or Y (years).
DATEDIF will also work if you put the date information directly into the formula.
As you can see, the results are the same.
How to Calculate Days Between Dates in Google Sheets using the DAYS360 Function
Google Sheets includes DAY360, which calculates the difference between dates for a 360-day year. The 360-day calendar is used primarily for financial spreadsheets in which interest rate calculations might be required.
The syntax for DAYS360 is:
=DAYS360(start_date, end_date, [method]). The [method] is an optional indicator you can include for the day count method.
Cell D4 will include a total of 360 days between the selected dates. Note that the only real use for this particular function is if you are working with interest rates.
How to Calculate Days Between Dates in Google Sheets using the NETWORKDAYS Function
NETWORKDAYS also calculates the number of days between dates, but it’s not entirely the same as the others. This function only counts the weekdays, so it leaves weekends out of the equation. (Read it as “Net Workdays” rather than “Network Days”.)
As such, you can find the total number of weekdays between a couple of dates with NETWORKDAYS, and you can also specify extra holidays so that it excludes other dates.
The syntax for NETWORKDAYS is:
NETWORKDAYS(start_date, end_date, [holidays])
Other Important Date-Related Functions
There are a number of date-related functions in Sheets that you should be familiar with if you are going to be doing a lot of work with dates.
Calculate the Day Away
Google Sheets is an incredibly powerful program, especially for an application that’s completely free. While it may not be quite as powerful as something like Microsoft Excel, it can still handle a wide range of tasks, including this one.
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