How To Change A Signature In Outlook [PC Or Mobile]

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Your email signature is a quick way to verify who you are and provide your business details conveniently. It’s like a virtual business card with all your pertinent information and adds a personalized touch to every email you send.

But as your circumstances change, your signature details may require altering. If you want to know how to change your signature in Outlook, this article takes you through the steps in this article.

How to Change a Signature in Outlook on a Windows PC

To change your signature in Outlook via Windows:

1. Launch “Outlook.”
   
2. Click on “File -> Options.”
3. Choose “Mail” in the left navigational menu, then click “Signatures” in the main window.
   
4. Choose the signature you wish to change in the “Select signature to edit” box.
5. Make your changes via the “Edit signature” box at the bottom.
   
6. Once complete, click “Save” then “OK.”
   

How to Change a Signature in Outlook on a Mac

To change your Outlook signature via macOS:

1. Open “Outlook” and click “Outlook” in the menu at the top.
   
2. Select “Preferences” in the left navigational menu.
   
3. Click on “Signatures.”
   
4. Locate your existing signature. Then, click “Edit.”
   
5. Make edits to your existing signature. Then, click the “floppy disk” icon to save.
   
6. Click the “X” icon in the upper left window. Now, your Outlook Signature will reflect the edits.

If you need to update multiple emails’ signatures, click the “Account” option in step 4. Then, select the signature for the email you’d like to change.

How to Change a Signature in Outlook on an iPhone

To update your Outlook signature via the Outlook app on your iPhone:

1. Launch the “Outlook” app.
   
2. At the top left, tap your “profile” icon.
   
3. Tap the “Settings” gear icon.
   
4. Go to the “Mail” section.
   
5. Click “Signature.”
   
6. In the “Signature” screen, update your signature.
   

How to Change a Signature in Outlook on an Android Device

To update your signature via the Outlook app on your Android device:

1. Open the “Outlook” app.
   
2. Tap your “profile” icon in the top left section.
3. Select the “gear” icon (Settings) at the bottom left.
4. In the “Mail” section, tap on “Signature.”
5. Edit the signature, then tap the “checkmark” icon in the top right section to save it.
   

How to Delete an Email Signature in Outlook

Perhaps you’d like to delete a signature on an email. If you added a signature to the wrong account in Outlook, or you decided it’s no longer necessary, follow these steps below for the OS or device you’re using.

Delete Your Outlook Signature using Windows

1. Open “Outlook” and click on “File -> Options.”
2. Choose “Mail” on the left, then click “Signatures” in the main window.
   
3. Select the signature to edit, then click the “Delete” button.
   

Delete Your Outlook Signature using macOS

1. Open “Outlook” and click “Outlook” in the menu at the top.
2. Select “Preferences” in the left navigational menu.
3. Click on “Signatures.”
   
4. Select your existing signature, then click the “–” button to delete it.
5. Click the “X” icon in the upper left window. Now, your Outlook Signature will reflect the edits.

Delete Your Outlook Signature using iPhone/iOS

The Outlook signature settings in iOS do not include a delete option, so you must erase the existing signature, then save your changes.

1. Launch the “Outlook” app.
   
2. At the top left, select your “profile” icon.
   
3. Tap the “gear” icon (settings).
   
4. Go to the “Mail” section.
   
5. Select “Signature.”
   
6. Move the “cursor” to the end of the signature, tap the “backspace” button until it disappears, then tap the “checkmark” icon in the top right section to save the changes.
   

Delete Your Outlook Signature using Android Device

Like iOS, the Android Outlook app doesn’t have a “Delete” button for the signature settings. Therefore, you must erase the existing one and save the changes.

1. Open the “Outlook” app.
   
2. Tap your “profile” icon in the top left section.
3. Select the “gear” icon (Settings) at the bottom left.
4. In the “Mail” section, tap on “Signature.”
5. Move the “cursor” to the end of your signature, repeatedly tap the “Backspace” button, then tap on the “checkmark” at the top to save changes.
   

When you send an email, your signature will no longer appear. To add a new one, follow the same steps above in reverse.

Tips for the Perfect Email Signature

Your email signature is more than a sign-off. It’s important because it provides the recipient with contact information and your name, and it’s professional. Here are some things to include in your signature:

• Your Name
• Job title & department
• Your email address
• Your telephone number
• Links for a call to action
• A profile picture

Aside from what you should include, remember that most Signatures should be professional. While you can customize them, it’s best to stick with black text and italics or bolding. Avoiding bright neon text is a good idea because reading it can be challenging.

Outlook’s email signature lets you finish every email with a quick summary of your contact details, ensuring your recipients can easily reach you via different methods. The process is so simple that designing professional signatures and changing your signature details whenever needed in Outlook is a piece of cake.

Outlook Email Signature FAQs

How do you add a picture to your Outlook email signature?

To add an image or company logo to your email signature in Outlook, do the following:

1. Launch a new email.

2. Choose “Signature.”

3. Select the signature you want to have the image from the “Select signature to edit” box.

4. Click the “picture” icon, find your image file, then click “Insert.”

5. Right-click the picture to resize it, then select “Picture.”

6. Click the “Size” option, then use the choices to resize your picture. Check the “Lock aspect ratio” checkbox to keep the image proportions.

7. Once you’re happy with the results, click “OK,” then “OK” again to save the changes.

How do I create a signature template in Outlook?

If you want to create an email signature using a signature gallery template, choose a signature template you like to copy into your message, then customize it.

1. Once you have downloaded the signature template you want to use, open it in “Word.”

2. Select the different parts of the signature, then select “Copy.”

3. Launch “Outlook,” then choose “New Email.”

4. Paste the signature into the email message body.

5. Now, customize the signature by changing the text, adding a photo, or adding hyperlinks.

To change your logo/photo:

1. Right-click the image, then choose “Change Picture.”

2. Select your photo’s source location.

3. Click “Insert.”

4. Select the image to get the drag handles, then use these to resize the image as necessary.

5. Choose the “Format” menu options to format your image.

To include hyperlinks:

1. From the signature, right-click on a “social media” icon or select “website text,” right-click, then select “Edit Link.”

2. Enter the link to your social profile in the “Address” field.

3. Click “OK.”

To save your signature:

1. Select all the signature components, right-click, then select “Copy.”

2. From the “Message” menu, click “Signature” and then “Signatures.”

3. Select “New,” then give your signature a name, e.g., Personal or Business.

4. Right-click on the “Edit signature” field and choose “Paste.” Your signature now appears in the field.

5. Select “OK” to save.

Now, all your messages will automatically include this signature.

How do I make my signature look handwritten?

To include a handwritten signature, you can scan or take a photo of it, then add it to your Outlook signature.

1. Sign your signature on a piece of white paper.

2. Scan or take a picture of it and save it on your computer in .gif, .png, .jpg, or .bmp file format.

3. Open the file on your computer.

4. Click it to open the “Picture Tools” “Format” tab, then select “Crop” to crop the image.

5. To save the signature as a separate file, right-click the image, then select “Save as Picture.”

6. To include the signature in a document, select “Insert,” then “Pictures,” and choose your saved signature.

Whenever you wish to use this signature:

1. Put the “insertion point” where you want to insert the signature block.

2. Select “Insert,” “Quick Parts,” and “AutoText,” then select the name of your signature block.