How To Uncheck All In Notion

Notion is widely utilized for various purposes, including work task management, habit tracking, and simple to-dos. Thanks to its checkbox feature, users can handle these tasks effortlessly. However, once the week ends and a large number of boxes need to be unchecked, managing those can become tedious. This article will guide you through efficient ways to manage your tasks in Notion, as well as other functionalities that can aid you.

1. How to Add a Checkbox in Notion

Before learning how to uncheck boxes, it's essential to know how to create them:

Click the plus sign next to your textbox and select “To-do list.”
Type “/” in your textbox and navigate to “To-do list.”
Type “[]” in the textbox, converting it to a checkbox automatically.

For checking and unchecking, you can either click the box or use the keyboard shortcuts: Ctrl + Enter for PC or Command + Enter for Mac.

2. How to Uncheck All Boxes in Notion

You can uncheck multiple to-dos at once, which is a significant time-saver:

Click and drag your cursor over the checkboxes you want to uncheck while holding the left mouse button.
Click any of the selected boxes to uncheck all of them simultaneously.

You can also use keyboard commands:

Select boxes using Shift and arrow keys.
Press Ctrl + Enter on PC or Command + Enter on Mac to uncheck the selected boxes.

These methods are valid across multiple columns, eliminating the need to apply actions separately.

3. Uncheck All Boxes in a Notion Database

Unchecking boxes in a Notion database can require some additional steps. Here are effective strategies:

3.1 Use Backspace

Click into any non-checkbox cell, then click outside the table to highlight the cell.
Use the arrow keys to navigate to the desired columns.
Hold Shift and select the area of the table you plan to uncheck using arrow keys.
Press Backspace, and all selected checkboxes will be cleared.

Note: Ensure you include only checkboxes in your selection, as this action will delete the content of other cell types.

3.2 Edit Property

Select a cell in your database.
Use the Shift key and arrow keys to mark the section you want to uncheck, as described before.
Right-click and navigate to “Edit property.”
Click the column name to uncheck the entire column of checkboxes.

3.3 Copy and Paste Unchecked Boxes

Uncheck one checkbox to create a reference.
Select a cell by clicking into it and then outside the table.
Navigate to the unchecked box, click on it, and use Ctrl + C or Command + C to copy it.
Select the entire area you want to uncheck with Shift and arrow keys.
Press Ctrl + V or Command + V to paste the unchecked box into all selected fields.

Note: Ensure you have selected only to-do type columns before pasting, as other property types may be affected differently.

4. Should You Uncheck Your To-Dos in Notion?

While unchecking existing to-dos can seem quick, it may hamper your ability to track progress over time. Consider archiving completed tasks instead of deleting them. Create a new page for archives, linking it on your task page. Put your to-dos under a toggle to maintain organization. You can move completed items into your Archive page to make space for new tasks easily.

5. Optimize Your Efficiency in Notion

Notion is designed to enhance organization and save time. Follow this guide to uncheck as many boxes as possible quickly, whether in a list or database. Embrace all the functionalities that Notion offers to elevate your productivity.

Your Thoughts

How do you handle your to-do lists in Notion? Do you prefer unchecking recurring tasks, or is there another method you prefer? Share your thoughts in the comments section below.

Tags: #Notion #uncheck all #to-do management

8 Comments

Steve Jobs - 02/19/2025 18:22

Who knew such a simple action could make a big difference? Love this tip, it's totally practical!
Hương Đà Nẵng - 02/19/2025 23:48

I love Notion, and this just made it even better. I could never figure out how to manage my checklists effectively. Thanks a ton
Hưng Bùi - 02/20/2025 02:06

Thanks for this! I love Notion but sometimes it can feel a bit complicated. This just simplified my life.
Hải Sắc - 02/20/2025 04:31

Can anyone recommend other Notion hacks? I find it hard to keep up with all the features they offer
Minh Hằng - 02/22/2025 01:20

Anyone know if there's a keyboard shortcut for this as well? I love shortcuts!
Mèo con - 02/24/2025 00:41

I just tried it, and it worked like a charm! No more pain with checking items manually. Really appreciate this
Peter Pan - 02/25/2025 07:46

I find Notion's interface a bit cluttered sometimes. Any tips on organization besides this? Appreciate the help
Sunny Kim - 02/26/2025 09:58

What an amazing tip! I was getting so tired of manually unchecking things. This is a game changer!

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