How To Schedule An Email In Outlook

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If there’s an important email you need to send later but want to ensure you don’t forget about it, you’ll be happy to know Microsoft Outlook has a scheduling option. It can give you peace of mind knowing your recipient will get the email, and you don’t have to worry about remembering to send it.

You can set everything up in just a few clicks, and the email will be delivered when you select it. This article will discuss scheduling an email in Outlook using different platforms.

How to Schedule an Email in Outlook on the Web Version

If you’re using Outlook on the Web in a browser, you can easily compose your email and schedule it to be delivered at a time of your preference. Here’s how to do it:

1. Open your browser, click the “Outlook website,” and sign in.
   
2. Compose your email as usual.
   
3. Tap the “dropdown arrow” next to the “Send” button.
   
4. Choose “Send later.”
   
5. Set the “date” and “time” when you would like to send the email.
   
6. Click on “Send.”
   

Your email will show up in the “Drafts” folder. If you change your mind and want to send the email immediately, go back to the “Drafts” folder, select “Cancel Send,” and then send it like normal.

How to Schedule an Email in Outlook on a Windows PC

If you’re using a Windows PC, scheduling an email in Outlook is simple and can be done in a few clicks. Just follow these steps:

1. Open the “Outlook” app.
   
2. Compose your email as usual.
   
3. Open the “Options” tab.
   
4. Click on “Delay Delivery.”
   
5. Add a checkmark to “do not deliver before.”
   
6. Specify the “date” and “time” when you want the email to be sent, then click “Close.”
   
7. Click on “Send.”
   

The email will be sent at the time you specified and will remain in Outlook’s “Outbox,” not “Drafts,” until then.

How to Schedule an Email in the iPhone/iOS Outlook App

Unfortunately, scheduling an email in Outlook using the iPhone app is currently impossible. But other third-party apps such as Spark or Gmail have this option available. If you’re often on the go and want to schedule emails using your iPhone, you should consider installing one of these apps.

Schedule Emails using the iOS Spark App

If you opt for Spark to schedule an email, here are the steps to follow:

1. Download the “iOS Spark app“ from the App Store.
   
2. Enter your “Outlook ID” and “password.”
   
3. Set up your account by following the instructions and compose a new email.
   
4. Tap the “airplane with a clock” icon right above your keyboard.
   
5. You can choose between a few default options: “Later Today,” “This Evening,” “Tomorrow,” or “Tomorrow Eve.”
   
6. If you want to customize the date and time, tap “Pick date.”
   
7. Once you’re done, tap “Set.”
   

Schedule Emails using the iOS Gmail App

If you want to use Gmail, follow the steps below:

1. Download the “iOS Gmail app“ from the App Store.
   
2. Sign in using your “email” and “password.”
   
3. Compose a new email as usual.
   
4. Tap the “horizontal ellipsis” (three horizontal dots) in the top-right corner.
   
5. Tap “Schedule send.”
   
6. You can choose between three default options: “Tomorrow morning,” “Tomorrow afternoon,” or “the next available Monday morning.” If you want to set a different date and time, tap “Pick date & time.”
   
7. Once you’re done, tap “Save.”
   

How to Schedule an Email in Outlook on the Android App

If you’re using the Outlook Android App, you won’t be able to schedule your email since this option isn’t available. You can use other third-party apps, such as Spark or Gmail, just like iOS/iPhone. Both allow you to customize when your email will be delivered.

Schedule Emails using the Android Spark App

If you want to use Spark in Android, follow the steps below:

1. Download the “Android Spark app“ from the Play Store.
   
2. Sign up using your “Outlook ID” and “password” and follow the instructions for setting up your account.
   
3. Compose a new email.
   
4. In the bottom option, tap the “airplane icon with a clock.”
   
5. Choose among several default options for scheduling your email: “Later today,” “This evening,” “Tomorrow,” or “Tomorrow eve.”
   
6. You can customize the date and time by tapping “Pick date.”
   
7. When you’re done, tap “OK.”
   

Schedule Emails using the Android Spark App

If you opt to use Gmail, follow these steps for scheduling an email:

1. Open the “Android Gmail app” on your phone.
   
2. Compose a new email.
   
3. Tap the “vertical ellipsis” (three vertical dots) in the top-right corner.
   
4. Tap “Schedule send.”
   
5. Choose among three default options: “Tomorrow morning,” “Tomorrow afternoon,” or “Monday morning.”
   
6. If you want to set a different date and time, tap “Pick date & time.”
   
7. Once you’re done, tap “Schedule send.”
   

How to Schedule an Email in Outlook on the Mac App

You can use Outlook on your Mac device and schedule emails. However, this option won’t be available if you use Gmail, iCloud, or Yahoo accounts. Follow the steps below to schedule an Outlook email on a Mac:

1. Open the “Outlook app” and write your email.
   
2. Click the “dropdown arrowhead” next to the “Send” icon in the top-left corner.
   
3. Choose “Send Later.”
   
4. Enter the “time” and “date” when you would like to send the email.
   
5. Select “Send.”
   

Your email will be saved in the Drafts folder until the scheduled time, and then it will be sent even if Outlook isn’t open on your Mac device at the specified time. However, you need to be connected to the internet.

If you change your mind and want to cancel the email, go to your “Drafts” folder and select “Cancel Send.” The email will remain open so that you can delete or reschedule it.

Compose Your Emails Now, and Send Them Later

Since Outlook lets you write your emails and schedule them to be sent anytime, it also allows you to return to the emails if you realize you need to add something or to give yourself peace of mind and finish your day early. The only downside is that you can’t use this feature without the Windows or macOS Outlook app. You’ll have to use a different email app like Spark for mobile scheduling.

Scheduling Outlook Emails FAQs

How can I add a delay to all emails in Outlook?

If you often make mistakes when sending emails or forget to send attachments, you should consider delaying them. This gives you enough time to revise and add what you’ve forgotten. Outlook allows you to create a rule and delay your emails by up to two hours.

Creating a rule is simple, and you can do it with a few clicks:

1. Open “Outlook” and tap “File.”

2. Select “Manage Rules & Alerts.”

3. Click “New Rule.”

4. In the “Step 1: Select a template” section, click “Apply rule on messages I send,” then tap “Next” at the bottom.

5. In the “Select condition(s)” list, mark the checkboxes next to the options you want and tap “Next.”

6. In the “Select action(s)” list, check off “Defer delivery by a number of minutes.”

7. In the “Edit the rule description (click an underlined value)” box, select “a number of.”

8. Select how many minutes you want. The maximum amount is 120.

9. Tap “OK” and then tap “Next.”

10. Customize potential exceptions if you want.

11. Give a name to the rule.

12. Check off “Turn on this rule.”

13. Click “Finish.”

Once you’ve created this rule, all the emails you send will be held in your outbox folder for the number of minutes you specified.